Committee Meeting Minutes 31st of March 2009

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Minutes of the FMC Committee Meeting held on Tuesday 31st of March 2009Held at the Conservative Club, Kirkham 

Present. Clive Bell, Martin Dale, John Wiseman, Chris Bell, Andy Hird, Darren Hartley, Adam Dunderdale, Chris Thistlethwaite, Chris Packman, Kevan Ebbrell.

Apologies. Andy Dunhill, Mike Howe, Caroline Webb, Mick Dugdale, Dave Earle.

 Matters arising from and acceptance of the minutes of the previous meeting(s).

The minutes of the meeting held on 09/02/09 and 02/03/09 were accepted. There were no matters arising. The minutes of the AGM held 25/02/09 were given approval for publication to the general membership.

 Secretary’s Report. 

Kev reported the following:-

Ø      The 2009 BMC Affiliation Certificate had been received.

Ø      The BMC had twice been notified by telephone of the error on their website and in written communication where they have mixed Martin’s details with those of the secretary and still not rectified their error. In consequence an email had been sent providing details and pointing out the errors, also requesting amendment to the hut descriptions on their website by removing the reference to “gas”. 

Ø      A letter accepting the verbal resignation of Peter Ray as a trustee of Little Langdale had been sent to him by the secretary as agreed at the meeting held 09/02/09. No response has been received to date.

Ø      A letter had been received from a Mr Douglas Hope requesting information on the club’s membership in terms of numbers and make up, also on hut occupancy. The information would be used as part of his research for a PhD. The letter will be copied to Martin and Chris T to establish if the information can be provided.

 

Booking Secretary’s Report.

Chris reported that the last increase in outside booking fees made in April 2008 was now kicking in and this had resulted in feedback from several longstanding users of our huts who expressed their opinions that the increases were too steep, there had also been a cancellation due to the increases. Outside of committee meetings there had been a fair amount of discussion by committee members concerned about the wisdom of increasing the fees to the extent that they had been.

 

In consequence of the feedback and concerns the committee gave further consideration to the outside booking fees and resolved that they be revised as follows and to be effective for bookings made from 01/04/09: –

Little Langdale – Weekend (Friday & Saturday nights) £160 for the two nights.

    Weekdays (Sunday to Thursday) £60 per night.

Stair – Weekend (Friday & Saturday nights) £200.

           Weekdays (Sunday to Thursday) £80 per night.

Bookings to be taken on the basis of renting the whole hut (total capacity) and not on a per person per night basis.

 

The revised details to be forwarded to Dave Ball for inclusion on the clubs website. 

 

The committee also resolved to review outside booking fees on a more regular basis. Chris requested that if there was to be a change to fees that would affect 2011 bookings he needed to know what they are by September 2009. The committee agreed that the next review would take place in order that we comply with Chris’s request.

 

Treasurer’s Report.

Mike was not present but sent the following information by email: –

Ø      The clubs bank balance stood at £5536 net.

Ø      Recent significant expenditure: – Stair septic tank refurbishment £2242. New dehumidifier for Little Langdale £632. BMC subscription £1918. Easter climbing meet in Spain deposit £2077 (to be refunded).

 

Membership Secretary’s Report.

Martin presented applications for Introductory membership from Nick Howard and Stephen Whitaker. The committee accepted both applications.

 

Langdale Hut Custodian’s Report.

Chris reported the following matters: –

Ø      The unsatisfactory work on the staircase has still to be rectified. The contractor has been advised that if not remedied soon the club will take steps to get it rectified and a legal claim for costs will be sought via the Small Claims Court. 

Ø      The registration with the Land Registry is delayed, as a Deed of Right of Way is required to ensure unrestricted access to the property via the side and rear of No 3.

Ø      The car park sign still hasn’t materialised (S&J D please note).

Ø      The commencement of the refurbishment of the septic tank still awaits Stella, owner of No 3 who is organising matters. 

Ø      A new dehumidifier has been ordered and should be delivered by the first week of April.

 Stair Hut Custodian’s Report.

Andy reported the following by email.

  • A tree surgeon has paid a visit and he will give us a price. He thinks he might be able to persuade United Utilities to pay for some of the work. He will meet them on site so when he knows what they will do he can price the rest.
  • Wayne Cartmell has had a look at the new hob and will connect it when the work on the worktops is completed. The emersion heater was not working very well & it seems is still connected through the old timer by the LCD unit.
  • Unbloc have finished the refurbishment of the septic tank but the garden is a bit of a mess so at Tony’s meet in a couple of weeks a few of us will get stuck in to tidy it up.
  • I still favour a plastic shed and have some info from B&Q. One 8ft x 6ft is approx £400 & they will deliver it. We will need to build a firm level base to put it on. We concluded that the best place would be next to the kitchen wall facing the wood but there is a down pipe, I have asked Chris B what it is.
  • Chris Cambell is hoping to get some more worktops delivered to the cottage on Tuesday 14th of April so as to replace them all. He has spoken with the electrician & agreed that he will come & wire up the Hob after the new tops are in place.

·        I have also suggested sorting out the cupboard doors under the microwave, as they look unsightly.

·        I would like to put a bench in the corner in front of the kitchen window & the back wall of the porch.

·        A pool of water has appeared on several occasions on the floor near to the new porch door. It is suspected that rain is getting in around the door. The builder has been asked to sort it out.

News Letter Editor Report.

Caroline was not present but had asked that anyone who had anything for the next News Letter should forward it to her a.s.a.p. after Easter. Caroline also requested copies of the photo competition wining pictures.

John Wiseman was thanked for compiling a record of the various discussions and suggestions relating to the NL made by the committee over the past months. John also suggested that Chris Bell and Andy Hird write an article for the NL about the trials and tribulations of getting the new porch at Stair to completion. 

 What’s On Editor’s Report.

John requested inputs for the next What’s On which he intends to publish at the end of April.

Some further details for the Evening Walk Programme were still required and the Evening Climbing Meet Programme had yet to materialise. Darren and Martin agreed to compile the climbing programme, Martin added that there would be no Boozy Bike Rides as the attendance in the past was very poor.

The evening walk/climbing programmes will be published along with the 2009/10 syllabus, which Clive reported was nearing completion. 

 Social Secretary’s Report.

Dave Earle was not present however several matters were discussed.

The attendance for Gareth Parry on the 11th of February was very poor which was a great shame as it turned out to be one of the best. Dave will book him for next winter’s social programme.

John expressed his concern at the outcome of a discussion at the AGM that had resulted in the view that prints could not be submitted for the next photo competition. After some discussion it was agreed that prints could be submitted and that they would be scanned and digitally projected. The proviso was that they be submitted two weeks before the competition.

John requested that the names of the 1st 2nd & 3rd places in each of the photo competition categories be provided for publication in the News Letter. Any Other Business. 

Ø      Consequent upon the resignation of Peter Ray as a trustee of Little Langdale the committee resolved that Andy Hird be appointed as his replacement.

Ø      Clive reported that he had discussed the possibility of a hut swap with the president of the Vagabond MC. However nothing could be agreed upon for this year but it was agreed that it would be sorted out for next year.

Ø      At the AGM Peter Roscoe had expressed his concern that at the last annual dinner there were honorary life members present who were not in possession of either a presentation goblet or tankard to mark their status. The chairman had replied that this matter would be given consideration by the committee.   A lengthy debate took place in which the prevailing views expressed were that it was not clear when or how such a custom had originated as not all of the honorary life members were aware of it let alone the rest of the club membership, plus the fact that there was nothing in the current rule book regarding presentations to Hon; Life Members. The committee therefore resolved that no further action be taken on this matter.

Ø      Several members had reported that UK Climbing (UKC) was offering free advertising/listing in its e-mag, everyone thought it a good idea to take up the offer and Adam volunteered to pursue the matter. Chris Packman advised that he and some partners were building a website for outdoor pursuits and will include information about the club and link to our website.

Ø      Clive enquired if posters advertising the Meet The FMC event on the evening of Wednesday 22nd of April at Blackpool Climbing Wall had been put up. Adam advised that they were posted in several locations in Blackpool and that he would put one up at the Preston Wall. Clive said he would put one up at Cotswold in Preston

Ø      Darren reported that he had circulated a message regarding the next CIC Hut meet in 2010 to everyone on email and had eight responses to date. However there were only six places booked but that he would try and obtain two further places.

Ø      Kev relayed a suggestion from Andy Dunhill about giving consideration to some sort of Life Membership category. The committee agreed that this matter would be discussed at another meeting.

Ø      John wanted a decision made on the requirement for a deposit from members booking on meets where the accommodation was on a commercial basis. The committee agreed that this matter would be discussed at another meeting.

 

The next committee meeting will be held at Kirkham Conservative Club, 20.00 hours on Monday 18th of May.

 

 

Minutes compiled by Kevan Ebbrell.

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