Committee Meeting Minutes 11th of January 2010

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Minutes of the FMC Committee Meeting held on Monday 11th of January 2010Held at the Conservative Club, Kirkham 

Present. Clive Bell, Martin Dale, John Wiseman, Chris Bell, Mike Howe, Chris Packman, Dave Earle, Andy Hird, Kevan Ebbrell.

 

Apologies. Mick Dugdale, Caroline Webb, Chris Thistlethwaite, Adam Dunderdale, Darren Hartley, Andy Dunhill.

 Matters arising from and acceptance of the minutes of the previous meeting.

There were no matters arising and the minutes of the meetings held on 02/11/09 and 01/12/09 were accepted.

 Secretary’s Report. 

Kev reported the following:-

Ø      Clive and Kev had attended the BMC Clubs Seminar on the 28th of November and had found it to be a very interesting and informative event. Notes from the seminar will be made available to the committee in due course, but in the meantime it was suggested that the Hut Custodians and Andy Hird look at the BMC website where guides on Hut Management and Equipment Maintenance can be found along with several other guides on various subjects.

Ø      The report from Andy Dunhill that someone from the Carlisle MC Hut had been caught putting refuse in the bin at Stair had been followed up by Kev writing to Sue Greenwood, Secretary of Carlisle MC. Sue responded apologising for the problem and advised that the matter had been put to their committee and it had been determined that the culprit was not a CMC member but was from a group hiring the hut for the weekend. Clive Barnett the CMC Hut Secretary was to contact the culprits on the matter and advise them of their misdemeanour. 

Ø      The third draft of the Rule Book revision was almost complete following a meeting of the sub-committee in November. However there was still an ongoing discussion on a couple of matters relating to Trustees. These matters were discussed by the committee and agreement reached. Kev to redraft the relevant section and submit to the other members of the sub-committee for agreement before distribution to the rest of the committee.

Ø      The decisions relating to Little Langdale taken at the committee meeting held on the 1st of December had been acted upon. Kev had met with the solicitor on the 8th of December and informed him of our requirements to which he agreed. A letter has been received from the solicitor confirming matters and advising that the registration application for No2 Newhouses has been submitted to the Land Registry. Kev has spoken to Stella Collard and informed her of events, since which several emails have been exchanged. Both parties have assured each other of the desire to maintain cordial relationships. Booking Secretary’s Report.

Chris was not present but had advised Clive that it had come to light that OREAD MC had the use of Stair on the weekend of 13th of February. This was not reflected in our Syllabus as Stair was shown as available to club members, however this was not considered to be a problem as it was the same weekend as the Roy Bridge meet. John volunteered to advise the relevant people at OREAD MC and our members of the situation.

Coventry MC had made a request for a joint meet in October 2010 but as we had not yet sorted our 2010/11 Syllabus out we are not in a position to confirm anything with them. The committee decided that when the syllabus was drawn up Coventry would be offered the choice of taking up a limited number of places at the huts in October when there was nothing special on.

Clive announced to the meeting that Chris had advised him that he would not be continuing as Booking Secretary after the AGM. There was much disappointment from the committee in hearing this as Chris was held in high regard and had been doing a great job as Booking Secretary.

Andy Hird let it be known that he and Liz would be willing to take on the Booking Secretary job should Chris not reconsider his decision.

Treasurer’s Report.

Mike reported the following:-

Ø      The clubs bank balance stood at £4900 net.

Ø      6 members had not paid their subscriptions and were no longer considered to be members.

Ø      Items of significant expenditure since the last report are the Huts insurance with the BMC at £619, BMC subscription £2012 and £481 for the Land Registry application and associated solicitor’s charges.

Ø      The draft accounts have been sent to the Hon Auditor.

Membership Secretary’s Report.

Martin presented an application for Introductory membership from Daniel Wiseman. The committee accepted the application.

Martin reported that the six people who had ceased to be members for non-payment of subscriptions were Nick Howard, James Morrison, Garry Bird, William Sharp, Kevin Stephens and Peter Stridgeon.

Langdale Hut Custodian’s Report.

Chris reported the following matters:-

Ø      Chris advised that the working weekend meet on 9/10th of January had been cancelled due to bad weather. However one intrepid member, Mark Bowden and his wife had braved the elements and taken material up to the hut on Chris’s behalf and had given the hut a good cleaning throughout. Mark had reported back to Chris that there was a considerable amount of dog hairs in the hut suggesting that someone had recently let their dog stay in the hut with them. A reminder will go out to members that dogs are not permitted in the huts.

Ø      Chris had informed the committee by email that the owners of No1 Newhouses had submitted a planning application for a new extension to the property. Committee members had responded to Chris that there were no objections and Chris had notified the owner of No1 accordingly. Following this Chris was notified under the “Party Wall Act” that work would be undertaken close to our property and as a result Chris had, with the approval of the committee, authorised their Surveyor to act on our behalf in the matter of ensuring that work was carried out correctly and not to the detriment of our property. 

Stair Hut Custodian’s Report.

Andy reported the following matters by email:-

  • The usual plumber had been requested to provide proposals and costs for replacing the water heating system, a revised layout of the Gents toilets and replacement of some of the existing sinks and toilets.
  • The shed was delivered and erected during the Fell Race/Curry meet; also a timer switch for the dehumidifier had been installed.

 News Letter Editor Report.

There was no report from Caroline.

What’s On Editor’s Report.

John advised that the January/February edition of What’s On had been published at the end of December. He advised the meeting that he had contacted those with email addresses who had not as yet requested What’s On by email and that they will only get What’s On by post if they specifically request it i.e. have "Opted in" otherwise they will get via email.

Social Secretary’s Report.

Dave reported that the last Evening Social with Gareth Parry’s lecture on Greenland was well received and that there had been another good attendance. The glitch that delayed the start of the lecture was down to Gareth not requesting a Digital Projector and our thanks go to Martin who dashed home to get the clubs projector.

Dave asked if the committee was content with the River Wyre as a venue to which the committee replied that it was and on that basis Dave advised that he would make the bookings for the 2010/11 programme.

Any Other Business. 

Ø      Clive announced that it had been suggested that the 60th Anniversary should be marked with a hog roast and ceilidh to be held either at Stair or somewhere in the Fylde. After much discussion the committee decided that we stick with the suggestion made by Andy Dunhill that the 2010 Annual Dinner be used for marking the anniversary, but additionally the October Evening Social at the River Wyre would be used to celebrate the anniversary locally by having a buffet and pictorial presentation.

Ø      Clive asked committee members for their views on children and younger teenagers attending club meets as there had been reports that their attendance had spoilt meets for some members. As would be expected there was a lengthy discussion on the matter with most members holding the view that youngsters should be encouraged to attend meets, as they were potentially the members of the future. It was the general opinion that the main consideration with youngsters at meets is their behaviour and satisfactory level of supervision by their parents/guardians. Bad behaviour and lack of supervision will undoubtedly upset the majority of members. The committee was not moved to introduce restrictions on youngsters attending meets providing that parents/guardians understand that if they are to bring youngsters to meets a satisfactory standard of behaviour and supervision is required. 

Ø      Clive requested that we hold a committee meeting before the AGM for the sole purpose of drafting the 2010/11 Syllabus to which the committee agreed.

 

The next committee meeting will be held at Kirkham Conservative Club, 20.00 hours on Monday 1st of February.

 

Minutes compiled by Kevan Ebbrell.

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