Committee Meeting Minutes 1st of December 2009

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Minutes of the FMC Committee Meeting held on Tuesday 1st of December 2009Held at the Conservative Club, Kirkham 

Present. Clive Bell, Mike Howe, Darren Hartley, Andy Hird (Trustee), Chris Packman, Chris Campbell, Kevan Ebbrell.

Apologies. Caroline Webb, Chris Thistlethwaite, Martin Dale, John Wiseman (Trustee), Chris Bell, Mick Dugdale, Andy Dunhill, Dave Earle (Trustee), Adam Dunderdale, George Parker (Trustee).

 This meeting was called for the specific purpose of the Committee and Trustees of No2 Newhouses, Little Langdale to review the registration in conjunction with No3 Newhouses with the Land Registry and other associated matters.

 

At the last committee meeting held 02/11/09 the committee discussed the Deeds of Easement that go along with the Registration of No’s 2 & 3 Newhouses, Little Langdale, and the suggested signing over of some land to the owners of No3. Since the meeting it has become apparent that some officers and committee members have been party to making decisions without being in command of all the facts and information necessary to make such decisions. An information sheet showing land holding etc. had been compiled and a copy sent to committee members and Little Langdale Trustees on the 23rd of November. Anyone who could not attend the meeting was requested to send comments in writing to the secretary to be read out at the meeting. 

 

The Committee and Trustees were requested to consider the following issues prior to the meeting:-

  • Having agreed in principle (on two separate occasions) to sign over a small triangular piece of land to the owners of No3 at no cost to them, they now want us to sign over an additional and much larger piece of land.
  • The owners of No3 not content with a possible grant of land from us want to impose access restrictions in the Deeds of Easement. 
  • Details on the Plan attached to the D of E’s showing land ownership and access appear to have been marked on it by one of the owners of No3.
  • Our solicitor is acting for both parties and whilst this may seem to have been a good idea at the time, the way things are going it now brings into question the impartiality of the solicitor.
  • We own most of the land around No3, so why give away land when we have no need to and for no benefit.
  • The conveyance deeds for No3 give the FMC unrestricted access around No3. 

The perceived benefit of a joint registration (which has been going on for over two years) is being outweighed by the afore mentioned issues, therefore should we go it alone and register our property (No2) with existing land ownership and access as defined in the 1956 conveyance deeds of both properties.

 

The Chairman opened the meeting by thanking those in attendance, in particular Chris Campbell who had agreed to be co-opted onto the committee to act as advisor in the matter of Registration.

 

Chris proceeded to explain the process and benefits of registration and then onto the detail of the land owned by the club adjacent to No’s2 & 3 Newhouses and the associated conveyances of the properties in 1956. This was necessary as it was apparent that many of the committee members did not know the full extent of land owned by the club and the access rights around No3. He also explained that the Deeds of Easement with their contentious access rights are only required should the club grant land to No3. 

 

A lengthy discussion took place on the issues that the committee and Trustees had been asked to consider, it was also acknowledged that the committee could not dispose of any of the clubs land without the agreement in general meeting of the majority of the clubs membership. A suggestion that we could submit the registration ourselves without the involvement of a solicitor was briefly discussed. The comments of those absent were read out and brought into the discussion. Of those not present written comments had been received from Andy Dunhill, Chris Bell, Chris Thistlethwaite, Caroline Webb, Martin Dale, George Parker, Adam Dunderdale, John Wiseman and Mick Dugdale.

 

The opinions of those present and those who had sent in written comments were very similar; therefore the following matters were decided:-

·        The club will proceed with the registration of its property on its own and not in conjunction with No3.

·        No land will be transferred to No3.

·        The current solicitor will be used to conclude the registration on the proviso that he agrees to a tight schedule and does not procrastinate and that there is no conflict of interest regarding acting for the owners of No3. On conclusion of the registration or in the event of the solicitor not complying with our requirements the club will appoint a new solicitor.

·        Chris Campbell will produce a plan based on the 1956 conveyances that the solicitor will be instructed to use to register the property.

·        Kev will at the appropriate time contact the solicitor Edward Statham of Inghams and Stella Collard the co-owner of No3 to advise them of our decisions.

 

The next committee meeting will be held at Kirkham Conservative Club, 20.00 hours on Monday 11th of January.

 

Minutes compiled by Kevan Ebbrell.

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