Committee Meeting Minutes 12th of July 2010

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Minutes of the FMC Committee Meeting held on Monday 12th of July 2010

Held at the Conservative Club, Kirkham

 

Present. Clive Bell, Martin Dale, John Wiseman, Christine Moylan, Chris Bell, Andy Hird, Alan Lovett, Darren Hartley, Tony Mitchell, Mike Howe, Kevan Ebbrell.

 

Apologies. Tom Knowles, Mick Dugdale, Caroline Webb, Andy Dunhill.

 

Matters arising from and acceptance of the minutes of the previous meeting.

There were no matters arising and the minutes of the meeting held on 26/04/10 were accepted.

 

Secretary’s Report. 

Kev reported the following:-

Ø      The EGM in May had accepted the Committee proposals on adoption of the new Rule Book (with minor amendment) and the formal conveyance of the Stick Houses at Little Langdale to No’s 1 & 3 following the successful registration of our property with the Land Registry. 

Ø      We have a bill from our solicitor for work done on the Deeds of Easement relating to the joint registration of No’s 2 & 3 New Houses, Little Langdale which we abandoned in favour of sole registration. The bill has been contested on the grounds that the work on the D of E’s was shoddy, however the solicitor will not revise the amount requested and we have little choice other than to pay or embarking on a formal and protracted complaint procedure. The Committee was reminded that sometime ago it had decided that upon completion of the registration of Little Langdale we would dispense with the services of our solicitor Mr Edward Statham of Inghams Solicitors, Blackpool. The Committee confirmed that we pay the outstanding bill and change solicitors.

Ø      Kev requested permission to use Mr David Smith of Linder Myers, Phoenix House, 45 Cross Street, Manchester, M2 4JF, for the legal work associated with the conveyance of the Stick Houses at Little Langdale. A vote was taken and the request unanimously agreed.

Ø      A discussion on who pays for the Stick House conveyance took place and there was diverse opinion on the matter ranging from equal shares to the other parties pay. As the cost was as yet unknown Kev agreed to get an estimate from Dave Smith and then inform the Committee. The conveyance is deferred until a decision on who pays is made and agreement with No’s 1 & 3 reached.

Ø      Terry Robinson had emailed the Secretary and Hut Custodians requesting permission to hang four of his paintings in the huts. The committee thanked Terry and agreed that he could hang the paintings but was not to disturb existing pictures. 

 

Booking Secretary’s Report.

Andy reported the following:-

Ø      Work was continuing on the Hut Booking Calendar on the clubs website. Liz and Dave Ball are making good progress. Andy will inform the Committee when it is ready to go live.

Ø      Stair is fully booked for weekend outside bookings in 2011 and only six weekends are still available for Little Langdale in 2011.

Ø      The Chester swap for 2011 has been agreed.

Ø      Andy requested permission to grant requests for extended stays associated with existing outside bookings and that persons staying on are charged at the Guest Rate of £6 per night. The Committee agreed to the request.

Ø      There have been a number of occasions when returned keys had to be collected from the post office as the sender had not paid the correct postage This caused inconvenience to Andy and Liz and cost the Club in having to make up the postage cost. The return form will be amended to remind senders to pay correct postage.

Ø      Suggestions had been made to make more use of the huts and thereby increase revenue by promoting outside bookings for mid-week and also make one hut available for outside bookings over the Christmas period. Also allow other clubs and regular bookers to make bookings for smaller parties and offer them a special rate rather than charging for the whole hut. The Committee agreed with the suggestions. 

Ø      The revised Hut Rules were discussed and with minor amendment agreed by the Committee.

Ø      The Outside Booking fees were reviewed and the Committee resolved that they be revised as follows and to be effective for bookings made for 2012.

Little Langdale – Weekend (Friday & Saturday nights) £170 for the two   nights. Weekdays (Sunday to Thursday) £65 per night.

Stair – Weekend (Friday & Saturday nights) £210. Weekdays (Sunday to Thursday) £85 per night.

Bookings to be taken on the basis of renting the whole hut (total capacity) and not on a per person per night basis.

 

The revised details to be posted on the clubs website.

 

Treasurer’s Report.

Mike reported the following:-

Ø      The clubs bank balance stood at £4065 net.

Ø      A recently published Financial Plan/Forecast was explained by Mike and followed by a general discussion. The past few years has seen a lot of money spent on improvements and general upkeep of the huts, this has left the club with a current and projected balance that whilst not life threatening it could do with being a lot better especially if we are to keep improving the properties and maintaining an adequate reserve for the roof at Stair.

Ø      The Committee and general membership should be canvassed for ideas/suggestions on financial savings and improving our revenue.

 

Membership Secretary’s Report.

Martin presented an application for Introductory membership from John Melling and an application from Francis Watkins for Full membership. The Committee accepted both applications.

 

Langdale Hut Custodian’s Report.

Chris reported the following matters:-

Ø      The water stop tap is still leaking and a plumber has been requested to repair it.

Ø      Chris had asked Keith Gasgill, who lives at Fitz Terrace, if he knew why there was now a steady flow of water at the westerly end of the terracing. It was Keith’s believe that there was a leak in a United Utilities pipe somewhere above the terrace of cottages. Chris will contact United Utilities and ask them to investigate.

 

Stair Hut Custodian’s Report.

There was no report from Andy, however Andy Hird reported that he had met with the plumber at Stair the previous weekend to discuss the proposed work i.e. removal of old water heating system, install two 50 litre flat back water heaters, one situated in the gents toilets to feed it and the ladies, one situated in the kitchen, new wiring for the heaters, new sink and toilet in the ladies, remove urinal in gents and replace with close coupled toilet and cubical, and new sinks in the gents. Andy had requested the plumber to submit a revised quote but expected it to come in at approx £3000. Andy was still considering what work we could do.

 

News Letter Editor Report.

Caroline was not present but had reported by email that whilst she had received articles about some of the bigger trips she was disappointed that there was little for weekend and evening meets. She expected the next edition to be available in August.

 

What’s On Editor’s Report.

John thanked Mike Howe for publishing the July/August edition of What’s On whilst he was away. The next edition covering September/October will go out at the end of August. All meet co-ordinators are requested to submit information in good time. Clive was requested to try and sort out some day walks and John reminded the Committee that Pub Meet venues and dates needed sorting out.

 

Social Secretary’s Report.

Christine reported that Dave Earle had more or less sorted out the Winter Social Programme and had booked the venue (River Wyre Hotel) and all the Acts with the exception of October. Dave had set it all out in a letter to Christine. The letter will be scanned and sent by email to Committee members.

It was decided that several members be requested to put on some presentations at the October social, Alan Lovett volunteered to be one of them.

A suggestion that we have a curry night (probably at a Wetherspoons) was well received and consideration will be given to a date and venue. 

 

Any Other Business. 

Ø      Darren reported that the National Trust car park at Bracken Close, Wasdale Head closes at 19.30. and warned that it is possible to be locked in.

Ø      Chris Bell requested suggestions for next years Cairngorm Meet venue.

Ø      Clive again raised the matter of the 60th Anniversary. It was reiterated that the Annual Dinner would be designated as the celebration event.

Ø      Darren reported that Nick Harrison was now home and making good progress in his recovery.

 

The next committee meeting will be held at Kirkham Conservative Club, 20.00 hours on Monday 13th of September.  

  Minutes compiled by Kevan Ebbrell.

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