Committee Meeting Minutes 13th of September 2010

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Minutes of the FMC Committee Meeting held on Monday 13th September 2010

Held at the Conservative Club, Kirkham


Present. Clive Bell, Martin Dale, John Wiseman, Tom Knowles, Mick Dugdale, Chris Bell, Andy Hird, Alan Lovett, Darren Hartley, Tony Mitchell, Mike Howe, Kevan Ebbrell.


Apologies. Christine Moylan, Caroline Webb, Andy Dunhill.


Matters arising from and acceptance of the minutes of the previous meeting.

There were no matters arising and the minutes of the meeting held on 12/07/10 were accepted.


Secretary’s Report. 

Kev reported the following:-

Ø      The new Rule Book had been printed and distributed to all members. Thanks go to Caroline Webb for reformatting the rulebook to make it suitable for printing and Andy Dunhill for getting the printing done, also the work that they and others did in the posting. 

Ø      Our business with Edward Statham, Solicitor, was now concluded and documentation belonging to the club was now in Kev’s possession.

Ø      The Committee have agreed to proceed with the conveyance of the Privies at Little Langdale (Dorothy Jowett informs me that they were not the Stick Houses and that the Stick House was where the rear extension to No 1 is now) when agreement has been given from No’s 1&3 to pay 50% of our legal fees between them. The commencement of the process awaits a response from Stella & Christine (No1) as to their agreement to pay 25%; Ben Dickey (No1) has already agreed to pay 25% of our fees.

Ø      The BMC have requested nominees for representatives on the Northwest Clubs Committee by 1st of October. There were no volunteers for nomination from the Committee. Martin confirmed that he would stand again for the Lakes Committee.

Ø      The BMC have notified clubs that this years Club/Hut Seminar will be held on 23rd of October at Plas y Brenin. There were no volunteers to attend from the Committee.


Booking Secretary’s Report.

Andy reported the following:-

Ø      Stair is fully booked for weekend outside bookings in 2011 and only two weekends are still available for Little Langdale in 2011.

Ø      The previous meeting had agreed Andy’s request to grant requests for extended stays associated with existing outside bookings and that persons staying on are charged at the Guest Rate of £6 per night. On reflection Andy and Liz felt that the fee of  £6 was too generous and should be increased to £8. The Committee agreed to the increase.

Ø      The Hut bookings were now visible to all on the Club website.

Ø      An organisation that had used a hut in May had still not paid up nor returned the key. A letter had been sent requesting both payment and key.



Treasurer’s Report.

Mike reported the following:-

Ø      The clubs bank balance stood at £5642 net. However there were several cheques to be cashed

Ø      The reminder that subscriptions were due had gone out and the response so far was good.

Ø      Membership cards had been ordered and a proof copy was awaited. Mike advised that there might be a delay in providing the cards, as the supplier was not being very responsive.

Ø      Mike reminded the Committee that we need to be very careful over expenditure as we have a hefty commitment to work at Stair and we are not cash rich.

Ø      Mike recommended that we propose an increase in member’s subscription at the next AGM. The Committee agreed and a case would be put together to sell the proposal to the general membership. Mike advised that he would try and gauge the opinion of some members as to what level of increase they would tolerate.


Membership Secretary’s Report.

Martin presented applications for Introductory membership from Mathew Leeson and Simon Duffy and his wife (name not available) and an application from Alex Ashworth for Full membership. The Committee accepted the applications.


Martin advised that he had been asked if Jennie Tolley’s grandson Nathan who is 16 years old and not a member could attend the Introductory Members Meet on the 18th of September. The Committee advised that providing he was accompanied by a parent/grandparent or locoparentis was authorised in writing then he may attend.


Langdale Hut Custodian’s Report.

Chris reported the following matters:-

Ø      The water stop tap in the Drying Room is still leaking and a plumber has been requested to repair it.

Ø      The Council are not emptying the Blue refuse boxes as they are contaminated with plastic bottle etc. Signs will be attached to them to advise on what should and should not be put in them. Andy Hird volunteered Liz to produce the signs.

Ø      Volunteers were requested for the forthcoming working meet.


Stair Hut Custodian’s Report.

Andy was not present but reported the following by email:-

  • The estimate received from the Plumber for the work on the water heating and sanitary ware etc was £4489.74 (inc VAT). However, this did not include the electrical work as the Electrician had yet to provide the information to the plumber. The Plumber advised that he could start work late September/early October.

Whilst the Committee was not happy about the ever-increasing cost of the project it was agreed that the work needed doing and that we go ahead with it.

  • The dry stone wall between the hut and the wood has collapsed in places and would be repaired during the October working meet.

The Committee rejected on cost grounds a suggestion that a wire fence be erected along the wall.

  • The uneven floor in the Porch was continuing to give problems as the paint keeps peeling due to water.

The Committee confirmed that the floor would be given a substantial covering in due course and that its present condition was a result of cost cutting.


News Letter Editor Report.

There was no report from Caroline, however it was noted that the News Letter had recently been published and that she had made an excellent job of it.


What’s On Editor’s Report.

John advised that the September/October edition had been published on time and reminded the Committee that input was required for the November/December edition and that Christine was to be reminded that several Pub Meets needed organising.


Social Secretary’s Report.

There was no report from Christine.

A suggestion was made that we seek a new judge for the next Photo Competition and that Christine be requested to look into it. The reason being was that it would give the two regular judges a break and maybe bring a different perspective to the judging and critiques.

Several members volunteered to host Pub meets, the dates and venues etc. will be published in What’s On.


Any Other Business. 

Ø      Martin advised that details of the Annual Dinner needed to be sent to members as soon as possible and that in previous years it had not been done in a timely manner (due to the venue and not the organiser). On the subject of the desirability of music at the Dinner it was agreed that a Disco was not required but there should still be music provided. Tony volunteered to provide the music equipment; someone else needs to provide the music. Clive agreed to contact Mark Harding on these matters.

Ø      Clive again brought up the matter of the 60th Anniversary and what (if anything) was going to be put on at the Annual Dinner. There were the usual comments about photo’s, old members being present and reminiscing etc. but nothing in the way of action to make it all happen.

Ø      It was noted that the Walking version of the poster created by Adam Dunderdale had not been printed.

Ø      Darren informed the Committee that the clubs advert on the UK Climbing website had 769 hits up to July of which 147 had resulted in hits on our website.

Ø      Martin advised that the new version of the website was up and running and functioning well. The Committee gave its thanks to Dave Ball for all his hard work creating and maintaining the website.


The next committee meeting will be held at Kirkham Conservative Club, 20.00 hours on Monday 1st of November.  


  Minutes compiled by Kevan Ebbrell.

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