Minutes of the 63rd Annual General Meeting, 27 February 2013

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Fylde Mountaineering Club

 

Minutes of the 63rd Annual General Meeting

27 February, 2013

Held at The Town Hall, Poulton

 

The following members signed in:

 

Mike Howe, Rob Lewis, Sue Denmark, John Denmark, David Wood, Hal Rzadkiewicz, Dave Hicks, Rebecca Hicks, Matt Reed, Mary Aspin, Peter Roscoe, Leslie Ward, Derrick Smith, Andy Hird, Ali Welsh, Bob Killen, Ben Miller, Don Nichol, Tom Rainford, Alan Lovett, Angela Lovett, Martin Dale, Cherry Earle, Tom Knowles, Darren Hartley, Mick Dugdale, Peter Stridgeon, Steve Longworth, Clive Bell, Pat Bennett, Chris Bell, Alan Bell, Dan Tolley, Jennie Tolley

 

Apologies for absence:

 

Claire Addy, John Bailey, Lynn Baines, Rachel Bell, Mark Bowden, Chris Campbell, Barrie Crook, Andy Dunhill, Dave Earle. Kev Ebbrell, Simon Fenna, Nick Hepburn, John Hickman, Liz Hird, Peter Hope, Stephanie Hope, Henry Iddon, George James, Dorothy Jowett, Gillian Llewellyn, Peter Llewellyn, Iggy Moore, Chris Packman, Pam Ruthven, Barbara Senior, Delphine Stockton, John Stockton, Paul Taylor, Sheila Taylor, Chris Thistlethwaite, Mikala Tolley, David Walker, David Ward, Frances Watkins, Caroline Webb, Dave Westby, John Wiseman, June Wiseman, Tim Worrall, Steve Wrigley

 

Matters Arising from the Minutes of the 2012 AGM

 

There were no matters arising and the Minutes were accepted.

 

Officers’ Reports

 

All the Officers’ Reports were accepted; acceptance was proposed by Les Ward and seconded by John Denmark.

 

Motions Which Require a Vote:

 

There were no motions which required a vote.

 

The following Officers were elected:

 

 

Position

Applicant

Proposer

Seconder

Chairman

Darren Hartley

Martin Dale

Chris Bell

Vice-Chairman

Clive Bell

Jenny Tolley

Rob Lewis

Secretary

Rob Lewis

Darren Hartley

Sue Denmark

Treasurer

Mike Howe

Jenny Tolley

Cherry Earle

Booking Secretary

Andy Hird

Pat Bennett

Angela Lovett

Membership Secretary

David Wood

Darren Hartley

Martin Dale

Stair Hut Custodian

Andy Dunhill

Martin Dale

Chris Bell

Langdale Hut Custodian

Chris Bell

Andy Hird

Jenny Tolley

Social Secretary

Steve Longworth

Martin Dale

Tom Knowles

Newsletter Editor

Caroline Webb

Sue Denmark

Dave Wood

What’s On Editor

John Wiseman

Tom Knowles

Angela Lovett

Webmaster

Dave Ball

Dave Wood

Chris Bell

Auditor

John Hickman

Tom Knowles

Cherry Earle

 

 

Chris Bell proposed a vote of thanks to the outgoing committee members and particularly to Kev for continuing with the protracted legal negotiations in Langdale.

Dave Wood proposed a vote of thanks to Clive, as outgoing Chairman.

 

The following committee members were elected:

 

 

Applicant

Proposer

Seconder

Martin Dale

Rob Lewis

Dave Wood

Mikala Tolley

Dan Tolley

Jenny Tolley

Peter Stridgeon

Chris Bell

Martin Dale

Dave Hicks

Dave Wood

Steve Longworth

 

Future Club Policy:

 

Dave Wood explained the context of his possible future proposal about the election of officers. He stated that the club has had three Chairmen / Vice-Chairmen in the last twenty years and that there had been a relatively informal method of electing officers. He felt that the method of electing officers and the period of tenure needed to be examined by the committee. He felt that there should be a set period in post for officers after which they should stand down. He also noted, given the attendance at the current AGM, that only about 20% of the membership would be electing officers this year.

The question also arose as to whether there should be a specific job remit for posts accompanied by a job description.

Clive Bell wondered how well a policy of this sort might work; he stated that if there were no candidates for posts then those in post would need to be allowed to carry on for a further year. He felt that perhaps some very specialized posts need to be exempt.

Chris Bell thought that perhaps this policy was worth a try and that it gave people the opportunity to serve on the committee which may not have seemed forthcoming under the present system. He felt that writing job descriptions would be a positive step. He thought that a decision at an AGM or EGM would be required.

Sue Denmark thought this was a very good idea which would get some ‘new blood’ in whilst Dave Hicks thought that the Vice-Chairman needed to serve for a period before becoming Chairman, so that a clear progression was in place.

Darren Hartley noted that all posts were currently for twelve months and that members have the opportunity to stand for election, but Mike Howe suggested that members tended not to volunteer if others were already in post. He felt that Dave’s suggestions were worth looking into. Alan Lovett felt that members could enjoy being in post for a specific period.

Rob Lewis stated that he would be happy to stand aside if a younger candidate for the post of Secretary was forthcoming and that he was continuing in post in the interests of the club as there were currently no other candidates. He felt that some posts, particularly those of Treasurer and Booking Secretary, would need to be safeguarded given their difficulty and importance.

In general, the meeting thought that the principle was worth pursuing and that there needed to be some debate as to the length of service for officers. Andy Hird stated that the committee now had a mandate from the club and would examine issues in detail before coming back to the membership. Rob Lewis stated that the membership could be informed by e-mail about any developments. Pat Bennett asked if a vote were needed and Chris Bell stated that it would be at the next AGM or and EGM.

Martin Dale stated that he would write the job description for Membership Secretary.

 

Any Other Business

 

Clive Bell is currently completing the new syllabus. This should be finalized at the next committee meeting.

Apologies were received from Simon Fenna together with a request for the funding of new caving ropes. Mike Howe considered that this was possible under the funding allocated for specialist gear. Darren Hartley thought that purchasing the ropes was in the club’s interests.

Ali Welsh wondered if the club could fund the purchase of a key for the Forestry Commission car park on Ben Nevis to allow members easier access to the hill whilst on meets. Darren Hartley felt that we should look into this as there are benefits, but that these have to be balanced against the cost of approx. £200. Mike Howe wondered if the benefit of the key might positively affect future mountaineering policy and Winter meet attendance.

Stuart Sykes made an appeal for a computer literate member living in the Fylde area to assist with the administration of his D of E scheme, suggesting that this could lead to young people becoming involved with the club. Rob Lewis asked how this could assist the club in getting young members interested. Stuart Sykes said it would be of interest to us to see how they were progressing. Mike Howe suggested he appeal to the wider membership by e-mail.

 

Post AGM

 

A brief meeting of the new committee set the first committee meeting date as 11 March, 2013

 

Minutes are currently unapproved 

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